Executive Board Minutes 6/2003

(Page 2 - Agenda continued)

d) PEF Retirees Dues Payment 2003

e) Travel Expenses – Kersten

f) Progress Executive Board Mailing Opt-out – Sachs

g) Progress Report on MIS – new staff member, etc. – Sachs

h) PEF Expense Voucher Form – Goldstein

i) Division Mailing List

j) Membership Lists

7. Committee Reports

a) Convention Travel Policy amendment

b) Constitution and By-Laws Committee Report

1) Constitutional Amendment

2) Adoption of Policy Regarding Retirees on Committees

8. Member Items

a) Follow-up on Executive Board reapportionment committee – Sachs

b) Get Active Products – Matrazzo

c) Resolution and Proposed Donation to ALSC - Keenan

President Benson introduced and welcomed new PEF Stenographer, Jim Covey.

ADOPTION OF THE MINUTES

A motion was made to approve the minutes from the March 2003 Executive Board meeting. It was seconded.

Charles Kelefant stated that he requested to be excused from the March Board meeting. President Benson agreed to amend the attendance list to indicate that Mr. Kelefant was excused.

The minutes were adopted as amended.

PRESIDENT’S REPORT

Priorities Update

President Benson thanked the leadership of the union and stated that PEF’s proposals, 007 and closing corporate loopholes resulted in an override of the Governor’s proposal and vetoes. $50 million more was given for state agencies and $1.8 billion was restored to the state budget. The President reported that PEF spent $1.6 million on the campaign and other unions such as 1199, CSEA and the AFL-CIO supported PEF’s proposal, spending a combined $25 million.

The President announced that in order to strengthen PEF’s ability to research and publicize effectively, there will be a realignment of staff within the Civil Service Enforcement unit. Two members of the staff will be deployed to a new sub-unit that will deal exclusively with privatization and contracting out.

President Benson reported that PEF has moved from 50 percent to 66 percent of divisions being fully mobilized and noted that PEF was well on its way to achieving its goal of 75 percent by the end of the fiscal year.

(Page 3 – Priorities Update continued)

The President stated that Job Security continues to be a priority for the union and thanked Vice President Pat Baker for her leadership in the Job Security campaign. He also thanked Regional Coordinators Cliff West, Dave Stallone, Neila Cardus, Jennifer Faucher, Alan Schulkin and Dee Dodson, whose regions were under attack by the proposed cuts. Finally, he acknowledged the Executive Board members, Council Leaders and PEF staff who made this campaign their top priority.

President Benson added that although PEF was successful in this campaign, the state is facing another five to ten billion dollar deficit next year and the possibility of layoffs continues to be a threat to the membership.

He noted that if the Federal Unemployment Tax Act, currently in Congress passes, there will be a $350 million reduction in federal funding to the Labor Department in New York State. Preventing this legislation is a top priority for PEF right now. The President thanked Dan Steen for his leadership in this struggle.

The President stated that the Budget Work Group will continue to meet throughout the summer to investigate other sources of revenue and PEF will continue to explore coalitions with other labor and social groups in New York State in preparation for next year’s budget proposals.

President Benson announced that PEF will be introducing legislation that would require a one-year notice for the closure of any facility in New York State.

He also added that they would be reconvening the OMH Strategic Leadership group, as PEF has been advised by political leaders that certain OMH facilities will be targeted for closures.

The President reported that now is the time to concentrate on contract negotiations. PEF will focus on comparability, and the fact that not a single public sector union in New York State has accepted a zero in negotiations since9/11.

He also asked Vice President Baker and Vice President Brynien to lead a group of members from the Job Security Committee and the Contract Team to develop a mobilization campaign around waste in state government from privatization to contracting out.

Regarding Retirement Reform, the President reported that state management contribution has increased from zero to $480 million and will increase to $1.1 billion next year. As a result, there will be strong opposition to any increase in retirement enhancements at this time.

President Benson noted that the stock market increases will help to restore the $30 billion to our pension fund that was lost, but due to the current status of the fund, it would be a struggle to enact any pension reforms at this time.

He added that 25/55 will continue to be a priority for PEF, with a goal of making it permanent. PEF will also continue to focus on obtaining service credits for tiers three and four for members

(Page 4 – Priorities Update continued)

that pay in after ten years, and converting leave credits for service credits for late tier one and tier two members.

The President stated PEF will also continue its fight to achieve a Heart Bill for Parole, as PEF members are one of the few groups of criminal justice employees in New York State that do not have this benefit.

President Benson reported that at the last SEIU Executive Board meeting, a resolution was passed that the number one priority in 2004 would be their involvement in defeating George Bush. They will be activating 2004 members, leaders and staff to be involved in campaigns in the swing states. President Benson asked the Board if anyone would be opposed to PEF being involved in such a campaign and there was no response.

The President then reported that AFT is currently involved in two corruption scandals, one in Washington and one in Florida, causing enormous “black eyes” not just for AFT, but the labor movement as well. He stated that a lack of guidelines, lack of enforcement, lack of auditing and “looking the other way” has allowed for this to happen and noted that corruption is the fastest way to put the labor movement in a negative light.

President Benson announced that the Labor/Management Issue File will return and will be available on the website. As a result, it will be possible to access any agenda item of any other Labor/Management committee by topic. He thanked the PEF MIS Department, Josephine Rice and Margaret Wexler for their work on the project.

The President responded to several questions and introduced Contract Chair, Vice President Ken Brynien, Chief Negotiator Roger Scales and Bob Carrothers, Director of Contract Administration to discuss Contract Negotiations.

Contract Negotiations Update

Vice President Brynien introduced the members of the Contract Team and reported that they are meeting with the state every week and are being very vocal in fighting on behalf of PEF’s demands.

He reported that at this time, they have reached agreement on 20 articles that neither side would like to open in these negotiations. In addition, PEF has submitted hard language on 25 contract articles. He added that they are now getting fuller participation from the management team in the form of attendance and feedback, which was not happening initially. Mr. Brynien stated that by the end of June, they will have presented hard language on every article they are interested in addressing, with the exception of Article 7, Compensation. He noted that at this time, they are in the process of reviewing information from the federal government, other state employee and local government units to compare what they have received in contract negotiations. They are also examining the cost of living differences between upstate and downstate locations.

(Page 5 – Contract Negotiations continued)

The Vice President reported that they have opened negotiations for the Schools for the Deaf and Blind and will be opening discussions with Roswell Park in the next few weeks.

He added that PEF has been meeting with other unions, including DC 37 and UUP concerning Health Benefits. The group is trying to improve their position in negotiations by sharing information about what they are discussing and what the State is demanding.

Vice President Brynien responded to several questions from members of the Board regarding his report.

Resolution: AFT Solidarity Fund

President Benson entertained a motion to establish an AFT Solidarity Fund (see Attachment A). Establishment of the fund would allow for a rebate of a quarter per member per month to locals. As part of the agreement, the fund must be put into a segregated account identified as the AFT Solidarity Fund. Expenditures would be made only in an emergency fight-back situation and would require a two-thirds approval of the Executive Board. The motion received a second and debate ensued. Bill Sachs called the question and debate was closed. A vote was taken on the motion and it carried.

President Benson entertained a motion that any expenditure from the AFT Solidarity Fund be approved by the Executive Board by a two-thirds majority. The motion received a second and carried.

Article 12.17 and Transit Chek Update

President Benson asked Roger Scales and Bob Carrothers to update the Board on the 12.17 Arbitration and Transit Chek.

Mr. Scales reported that the hearing process has concluded in the 12.17 Arbitration and they are waiting on a decision from the arbitrator. Once a decision has been received, the Executive Board will be notified immediately.

Mr. Carrothers reported that regarding the Transit Chek program, the State had identified a sub-agency of the Federal Department of Transportation that would permit them to “piggy back” onto a previously established contract with a vendor to administer the program.

Unfortunately, security issues arose but before they could be addressed, an audit of the DOT sub-agency determined that they did not have the authority to allow other entities to “piggy back” onto that contract. As a result, the state has no alternative than to develop an RFP and put the program out to bid, which will slow down the implementation of the program far beyond what they anticipated. He added that on a positive note, the state would only issue the RFP once, which would allow for the company that implements the pilot program to administer the whole program, allowing for an easier expansion of the program.

PEF Colors

President Benson introduced Vice President Brynien to discuss PEF Colors. The Vice President explained that June Edwards submitted a motion at the last Board meeting to establish set PEF

(Page 6 – PEF Colors continued)

colors to be used at PEF events. He put together a small committee consisting of Pat Baker, Joe Fox, Mike DelPiano, Dee Dodson and Joyce Degenhardt to address this proposal. They have begun discussing various options and have asked the Public Relations department to create some ideas for colors. The committee will bring final recommendations to the next Board meeting.

The meeting was recessed for lunch.

The meeting reconvened at 1:10 pm.

SECRETARY-TREASURER’S REPORT

Budget Amendments

Secretary-Treasurer Hallum entertained a motion to approve the upgrade for Martin O’Connor. The motion was seconded and debate ensued. Alan Schulkin called the question and debate was closed. A vote was taken on the main motion and it carried.

The Secretary-Treasurer entertained a motion to upgrade the officers as described in the Board packet (see Attachment [B] C). The motion was seconded and debate ensued. Mike Keenan moved to defer consideration of this motion until a contract has been ratified by the membership and requested a roll call vote. The motion received a second and after debate, Joe Fox called the question. A vote was taken to close debate and it passed. The Secretary-Treasurer stated that it was necessary to vote on whether or not a roll call vote would be taken. A standing count was conducted and the motion proceeded to a roll call vote. The results of the vote to defer consideration of the motion were 62 “no” votes and 32 “yes” votes (see Attachment C). Debate continued on the main motion and Alan Schulkin called the question. He received a second and debate was closed. A vote was taken on the main motion and it carried.

The Secretary-Treasurer announced that she and President Benson will not implement their salary increases until after the contract has been ratified.

Ron Manuli requested to be recorded as voting “no” on the motion.

Charlie Kelefant requested to be recorded as voting “no” on the motion.

John Duengfelder requested to be recorded as voting “no” on the motion.

Dan Steen requested to be recorded as voting “no” on the motion.

Michael DelPiano requested to be recorded as voting “no” on the motion.

Dick Collins requested to be recorded as voting “yes” on the motion.

Jim Kersten requested to be recorded as voting “no” on the motion.

Joe Lewis requested to be recorded as voting “no” on the motion.

Lou Ferrone requested to be recorded as voting “no” on the motion.

(Page 7 – Budget Amendments continued)

Carlos Garcia requested to be recorded as an abstention on the motion.

Funding for Executive Board Travel

Secretary-Treasurer Hallum reported that she was directed by the Board to look at a way we could help Executive Board members, especially when they had concerns about having to meet with their members when members were not in their area.

She stated she had found a way to accomplish this and intended to be liberal and flexible. Ms. Hallum she wanted to propose if someone needed to access some travel funds or some EOL time, they could call the Secretary-Treasurer and make their case and she would be very flexible and very liberal in trying to accommodate their needs to meet with their constituency. She stated the requests could be done verbally. The funds would come from the budget funding for the full Executive Board being there two full nights and that does not always happen, so there would be funding available. This was to take effect immediately.

It was suggested that a policy be put into place to indicate this. Secretary-Treasurer stated she would be willing to come back to the Board with a written policy.

Bill Sachs moved that the Secretary-Treasurer put together a written defined policy and bring it back to the Board in August. There was a second to this motion and it carried.

Election Rule Amendments

Secretary-Treasurer Hallum stated she was asked to report on the expenses of changing the way we did elections in regional offices. She reported the total as of May 30^th was approximately $12,000.

Ms. Hallum went over the election process stating it was difficult because there was a new procedure. She reviewed the new election process and some of the issues where there were problems with the old system in MIS and the timeliness of lists being provided by labor/management chairs. Ms. Hallum stated when we got onto the new system more information would be available.

After answering questions regarding her report, Ms. Hallum proposed that if there was a data processing error, it should not invalidate your seat or make your petition invalid. She stated the Committee had the authority to look at this and to correct it without having a grievance filed. She stated if it was a data processing error, it should just be corrected.

This proposal was so moved by a Board member from the floor and received a second.

The motion, that anyone who was disenfranchised from being on the ballot or being seated by acclamation and they were the only one running, and they were disenfranchised as a result of data processing error, that they be seated by this Board today.

Secretary Treasurer reported Pat Wilson was put in the wrong constituency, and had no opponent and should be seated.

(Page 8 – Election Rule Amendments continued)

Robert Varano had a data entry error as Audit and Control dropped his first name and put in his first name as a middle initial, he had no opposition and should be seated.

Michael DelPiano questioned did the Board have the authority to do this? Ms. Hallum responded, that the Election Committee told Mr.Varano that if he filed a grievance they would look favorably on him. The committee also told Pat Wilson we’ll correct this if you file a grievance.

Ms. Hallum reported that Robert Rules Of Order would consider this a small technical error like the misspelling of a word or name, would not make a vote illegal.

On a point of order, “does this body have the power to interpret the Constitution as saying this minor clerical error should be overlooked?” Ms. Hallum responded, yes.

Ms. Hallum also reported John Kohler was not seated due to a data processing order.

Michael DelPiano moved to amend the motion, that they be seated subject to verification of petition signatures. This amendment received a second.

After debating the issue, a Board member moved for a substitute motion that the Board amend the Election Committee rules so that any person who was denied an E-Board seat due to a data processing error, that this E-Board could now rule on that matter.

Secretary-Treasurer Hallum questioned the substitute motion as to whether it would be

Legal as it was being amended in retrospect.

General Counsel advised that the substitute motion was a cleaner way to accomplish this by amending the election rules that anyone who was disenfranchised as a result of a data processing error be seated if they otherwise met all the requirements, and the motion was in order to amend the rules. (This is for uncontested races)

A Board members on a point of order, is that changing rules after the game is over?

Secretary-Treasurer responded, yes, it was an interpretation of election rules by the Board.

After debating this issue, June Edwards called the question to close debate, received a second and debate was closed.

There was a call for a roll call vote that was seconded and failed to receive the one third requirement.

The substitute motion carried to interpret the rules to mean that date processing errors do not invalidate a person’s candidacy or petition. And that if people have been harmed by this were

(Page 9 – Election Rule Amendments continued)

the only people and were unopposed and otherwise met all other criteria of the election, that they be seated on August first by this Board.

Bernie Kahn, for the record voted against the motion.

The amended that they be seated subject to verification of petition signatures also carried.

The main motion, by substitution and amended was adopted.

Ms. Hallum continued on with her report and spoke of problems that had incurred with logging and staff involvement and many other issues.

Bill Sachs spoke on misinterpretation of the correct spelling of slate designation regarding 1^st vs. First, and stated a grievance had been filed for his steward.

Neila Cardus, Region 9 Coordinator spoke on behalf of Cindy Bartley Horn regarding petitions being returned and never sent to Kimberly due to the 1^st vs. First issue, stating she felt the Board should interpret not the committee.

A motion that the two petitions that the Election Committee disallowed Cindy Bartley Horn for indicating Members F-i-r-s-t be sent to Kimberly and checked, and if she had enough valid signatures, then an election be held as soon as possible. There was a second to the motion (This being Robert’s Rules imposed)

A Board member asked to amend the rules to include omissions. Ms. Hallum stated that was an entirely different issue and would be handled separately.

There was an amendment to the motion to include using your social security number in place of the PIN, to be deemed a small technical error, under the interpretation of Robert’s Rules. (This was the Bob Purtell issue)

There was an amendment to the amendment to include the name and four digits as a small technical error. (This is the Robert Varano issue)

After discussion, a Board member called all matters before the house.

On a point of order, a Board member stated, “what you are telling people is that if the second amendment passes is don’t bother putting in the first five letters of the PEF code. I don’t think that is something we want to start as a general practice. I really think the last part should be voted down.

The motion carried to close debate.

(Page 10 – Election Rule Amendments continued)

The amendment carried to expand the members ID to give more information than first initial, four letters of the last four digits of the social security number be determined a small technical error.

The second amendment carried, that members use their Social Security number in place of their PIN, would be deemed a small technical error.

The main motion as amended, also carried, that this Board interpret the Election Rules to be part of the Robert’s Rules of Order which says that, modeled on the Roberts Rules of Order, small technical errors like a misspelling of a word or name do not make a petition invalid.

Ms. Hallum continued on with her report regarding the petitions being unavailable to look at unless it was your own.

It was moved that it be the interpretation of the election rules, that access to records, be interpreted as all records. There was an amendment to this motion that staff be present during the review of the records.

A Board member moved for a substitute motion that the President appoint a committee to handle all election grievances against the Election Committee and determine that the Election Committee be obligated to turn all records requested to that body.

Secretary-Treasurer Hallum stated that was not germane and she was actually withdrawing the motion as far as amending all the rules as it would be dealt with when we address the Special Election Rules at the next meeting.

The motion on the floor was that it is the interpretation that the policy of PEF that access to all records, means including the election records with the appropriate safeguards.

At this time Joe Lewis moved to recess and received a second. The meeting recessed at 4:50 p.m, Thursday, June 19^th.

President Benson called the meeting to order at 9:10 a.m., Friday, June 20^th. Members joined in the Pledge of Allegiance to the Flag.

President Benson asked to amend the agenda to address the Convention Travel and By-Laws reports as the first items and then continue with the Election Amendments and also reviewed the agenda.

COMMITTEE REPORTS

Convention Travel

Vice President Fox moved to amend the convention travel policy to include air travel for Regions 1, 2, 3 and 4 in addition to 9, 10, 11 and 12. This motion was seconded and carried.

(Page 11 – Convention Travel continued)

Charlie Kelefant moved to amend the convention travel policy to read, that the delegates receive 18 cents a mile or half the federal rate, which ever is higher; and if they transport one or more delegates, they will receive 36 cents a mile or the full federal rate, whichever is higher. This motion was seconded and received two-thirds vote to carry.

Constitution and By-Laws

Michael Harrigan, Chair of the Constitution and By-Laws Committee referred to the report and moved for adoption of Amendment #1 – to change the title of “Regional Coordinator” to “Regional Vice President” and “Vice President” to “Executive Vice President.” This amendment was seconded.

Charlie Kelefant moved to amend the amendment to add caveat that the committee exam the definition and duties especially in the constitution of the vice presidents and look at reorganizing the regional set up.

President Benson ruled the amendment out of order as it was not germane to the motion on the floor.

Mike DelPiano moved to amend under Article IV h, to delete “no vice presidents except” and just leave in “the Executive Vice President shall be full-time salaried employees”.

The amendment was seconded.

After debating the amendment, it was decided to change the wording “employees” to “Officers” in Article VI H.

Mike Keenan moved to close debate and received a second. The motion carried to close debate.

The amendment carried as well as the main motion as amended.

Mike Keenan, on a point of order asked for an explanation as to why proposed amendment #2 was withdrawn. General Counsel Seamon responded that to change

PEF’s petition requirement of ten percent may potentially raise another review by the U.S. Department of Labor. This was reviewed in the mid nineties and found to be acceptable.

Mike Keenan moved to address Resolution #2 but was told it would not be in order until

Amendment #3 was addressed.

Amendment #3 would make the Trustees independent. There shall be three (3) Trustees elected by vote of their appropriate constituency. The constituencies are defined as one representative from Regions 1 – 7; Regions 8-9; and one representative from Regions 10 – 12. Except for Trustees elected in 2006, which would be a two-year term.

After debating the issue, Jennifer Faucher moved to close debate, received a second and debate was closed.

(Page 12 – Constitution and By-Laws report continued)

Amendment #3 was adopted.

Retirees Serving on PEF Committees

Mike Harrigan moved the following policy, “Retirees participation on any PEF Committee is limited to one-third of the committee members. Further, a committee member who retirees while serving on a PEF Committee can maintain his or her membership on that committee after retirement providing it does not exceed the one-third limit.”

Jennifer Faucher moved to amend the motion that the PER retirees be limited to one per PEF Committee and received a second.

After debating the issue, the amendment carried as well as the main motion. The policy is that Retirees participation on any PEF Committee is limited to one per committee. Further a committee member who retirees while serving on a PEF Committee can main his or her membership on that committee.

Mike Keenan, moved that the Executive Board recommend the following amendment. that nominations for all elections shall require a petition signed by five percent of the membership of the appropriate constituency. This motion received a second.

After considerable debate, Secretary-Treasurer Hallum moved that anyone who wanted to run for office submit their name to PEF. There would be no petitioning requirement whatsoever. There was a second to this motion.

A board member moved to close debate, received a second and debate was closed.

The amendment to eliminate petitioning was defeated. The main motion to change the nominating petitioning to five percent was also defeated 41 to 33. There was a call for a division of the house and the motion was defeated 45 to 35.

Election Rules Amendments - continued

Lou Matrazzo moved the following, “that the Board determine the 2003 Election Rules to mean that appeals at the Election Committee are for violations of the rules as it relates to other than Election Committee behavior. The actions of the Elections Committee are subject to ethics appeal. There was a second to this motion.

Ron Goldstein inquired as to why this was necessary at this time. Mr. Matrazzo explained that all the grievances that had been filed were regarding the conduct of the committee. They were asked to committee to rule on their conduct. So there was need for another group of people to look at it.

Alan Schulkin moved for an amendment that the President appoint a committee to look into this and received a second.

(Page 13 – Election Rules Amendments continued)

After debate, Bernice Jones moved to close debate on all matters, received a second and debate was closed.

The amendment that the President appoint a Special Committee to deal with the Election Committee’s behavior was defeated

The main motion that the Board interpret the 2003 Election Rules to mean that appeals to the Election Committee are for violations of the rules as it relates to other than the Election Committee behavior. The action of the Election Committee are subject to ethics appeals. The motion was defeated.

Rosemary Williams moved that the Board interpret the 2003 Election Rules to mean that the omission of checking a box for state designation is a minor technical error, and in as much as the designation has been included in the slate acceptance forms and published in the Communicator and therefore not grounds for invalidation. There was a second to the motion, and after discussion it was defeated.

Delegate Election

Mike Keenan brought up the issue of one of his potential delegates who lost the election to become a delegate and had the misspelling of the name and was given the option of another election and the person opted not to. Mr. Keenan felt that if there was another election it could jeopardize the other members that were already elected. She felt that she should be able to attend the convention due to the error. Ms. Hallum explained that if she won, she would be the additional delegate to attend and if she lost she would not go.

At this time President Benson announced that former Secretary-Treasurer Patricia Ford was found guilty of receiving a bribe and would be sentenced in mid to late October.

Travel Expenses

Secretary-Treasurer Hallum reported that Jim Kersten felt that the policies passed here for PEF committees and PEF travel are applicable to regional budgets and consequently will be applicable to division budgets.

Jim Kersten moved that the Executive Board interpret the rules regarding travel reimbursement when conducting official PEF business and that the participants be reimbursed the current rate allowed through Executive Board policy of the federal travel rate.

After debating this issue the motion failed.

Meeting recessed

Meeting resumed

President Benson called the meeting back to order and reviewed the agenda.

(Page 14)

Quality Service Award

Ted Ricciardelli, a civil engineer one at the Department of Transportation and who also has been a volunteer EAP Coordinator for the last seven years was awarded the PEF Quality Service Award. Mr. Riccardelli accepted the award and thanked everyone.

President Benson announced the following members would be leaving the Executive Board and thanked them for all their assistance in the past: Alan Schulkin; Pat Mulvey;

Sally Dixon; and David Perez. They all received a plaque.

Endorsements

Vice President Ken Brynien moved to endorse Michael Benjamin for the 79^th Assembly District. The motion was seconded and carried. (Mr. Benjamin had been endorsed by the Region 10 PAC)

PEF Retiree’s Dues Payment 2003

Secretary-Treasurer Hallum moved that PEF fund the first year’s dues of all retired PEF members who retire during the 2003 calendar year. The estimated costs will be $60,000 and will be funded from the reserve (contingency fund).

An evaluation of this program will occur in the first quarter of 2004 and a report issued to the Executive Board on options for continued funding. The motion was seconded.

Ron Goldstein moved to amend to add the words, “and filled out a pension deduction authorization form.”

After debate, the amendment was defeated.

The main motion carried.

A motion that if a PEF retiree has already paid the dues, PEF would just pay the next year’s dues and them in the organization.

A Board member moved to amend the motion to the point where the retiree will have a choice to either have their money put towards the next year’s dues or be reimbursed at their request to the Secretary-Treasurer. There was a second to the amendment.

After debating this amendment, there was a motion to close debate. Debate was closed.

The amendment was defeated.

The main motion carried that they be funded for the following year if they already paid for their membership.

(Page 15)

Progress Executive Board Mailing Opt-out

Secretary-Treasurer Hallum reported she would continue to look at this, but stated she was advised by the MIS Department that they feel right now the cost savings would not be justified. (There was a show of hands – not one third of Board willing to receive electronic format and not mailed format) There was a motion to postpone this until the data was converted, received a second. Bill Sachs moved that we have a pilot project of the e-mail opt out for Executive Board members available starting January 1, 2004 and deliverable at the March Executive Board meeting. Ms. Hallum agreed to that.

Progress Report on MIS – new staff member

Secretary-Treasurer Hallum announced Christopher Allen had been hired in the MIS Department.

PEF Expense Voucher Form

Ron Goldstein asked if the voucher would be available on line as an option. Ms. Hallum replied after the data base conversion as well as priority tasks.

Division Mailing List

Ron Goldstein asked a list of every division, where it was, which agency and telephone number, be available on the mail server where it could only be accessed by the Executive Board and staff. Ms. Hallum said it had to be put into a motion, which Mr. Goldstein did and it did not receive a second.

Page 10

Get Active Products

Secretary-Treasurer Hallum stated the MIS Department had already been working on this and referred to the material in the Board kit.

Resolution and Proposed Donation to ALSC

Mr. Keenan spoke on the brochure on the American Labor Studies Center and asked for support of the resolution.

President Benson stated the motion would be that PEF donate $500 additional dollars to the American Labor Studies Group, as well as adopt the resolution.. There as a second to the motion and it was adopted. (See attachment (D) Resolved, that PEF support the American Labor Studies Center by promoting awareness of it among its members to contribute appropriate curriculum materials and contribute financially to support the operation and maintenance of the Center.

Page 16

Executive Board Apportionment Committee

President Benson stated it was his intention to appoint that committee for the next term, and they were not in place as yet.

There was a motion to adjourn, seconded and carried.

The meeting adjourned at 2:10 p.m.

Respectfully submitted,

Jane Hallum

Secretary-Treasurer

Attac.

MINUTES AS ADOPTED BY THE AUGUST 7, 2003 EXECUTIVE BOARD MEETING.