Office of General Services

Office of General Services

The enacted budget makes the following changes to the Executive Budget (analysis as of 3/30/09):

Rejects the Governor’s proposal to transfer the Procurement Services Group to a new Office for Procurement Services (OPS), and rename the “Procurement Services” program in OGS the Technology and Asset Management program (the Article VII language was also intentionally omitted from the enacted Article VII language).

Including the restoration of the Procurement Services Program, OGS has a SFY 2009-10:

All Funds appropriation of $808.5 million, which is a $390 million increase (or 93.2%) from the SFY 2008-09 enacted budget. This includes a $16.874 million legislative addition to the Executive Budget which restores the funding for the Procurement Services Program and supports a new federally funded Commodities Assistance program. The agency’s overall increase is primarily due the addition of a new $400 million appropriation to permit consolidation of lease payments under OGS.

Personal service appropriation of $97.2 million, which is a $869,000 increase, or 0.9% increase from the SFY 2008-09 enacted budget.

Contractual services appropriation of $249.6 million, which is a decrease of $21.3 million or 7.9% from the SFY 2008-09 enacted budget.

Increases the Executive Direction Program by $1.12 million, of which $1.09 million was for personal service. It is unclear what this additional funding will support.

Increases the Procurement Program by $15.75 million: this includes an increase of $5.5 million for personal service; an increase of $893,000 for nonpersonal service, of which $783,000 was for an increase in the contractual services appropriation; and adds $9.3 million in a new Commodities Assistance Program - Emergency Food Assistance Program, SRF account. This account includes an appropriation of $6.2 million for purposes of providing emergency food assistance; and $3.1 million for services and expenses related to administering the emergency food assistance program. This program is funded by the American Recovery and Reinvestment Act of 2009.

According to the Senate White Book, (analysis as of December 31, 2008):

The Executive Budget proposes to eliminate funded vacancies and optimize administrative staffing procedures for a reduction of 175 full time equivalent positions (savings: $4 million). This appears to reflect the difference between the estimated FTEs for SFY 2008-09 and the adjusted level of 2008-09 FTEs.

The Executive Budget recommends (analysis as of December 16, 2008):

A SFY 2009-10 workforce of 1,498. This decreases the level of FTEs from the adjusted FTE level for FY 2008-09 by 103. The 103 FTE reduction is attributable to the transfer of functions from the Office of General Services’ Procurement Services Program to the newly established Office for Procurement Services. The following chart identifies adjustments in the current fiscal year’s FTEs along with the recommended differences in FY 2009-10 FTEs by program (if the FTE’s are the same the program is not listed):

Program	FY 2008-09 Adjustment	FY 2009-10 Difference
Design and Construction	-3	0
Executive Direction	-18	-11
Technology and Asset Management Program (formerly the Procurement Services Program)	-25	-92
Real Property Management and Development	-129	0
Total	-175	-103

With the transfer of the Procurement Services Group to the new Office for Procurement Services (OPS), the “Procurement Services” program in OGS has been renamed the Technology and Asset Management program. This program will be responsible for managing Information Technology, the Central Printing and Copy Center, seized assets, the interagency mail service, visitor parking, and Federal and State surplus property.

The difference between the estimated FTEs for SFY 2008-09 and the adjusted level of 2008-09 FTEs is -175. This should be addressed at statewide labor management.

The total appropriation for Personal Service is $90.6 million, a 6% or $5.77 million decrease from SFY 2008-09. However, the Executive Budget Agency Presentation narrative for the Office of General Services shows that the personal service appropriation has a net $13.5 million decrease from the adjusted SFY 2008-09 agency appropriation. The reason for the difference in the amount that the personal service has decreased may partially reflect adjustments made during the fiscal year due to the agency-wide reductions and the Special Pay Bill, which contained negotiated union raises.

An All Funds increase of $373.2 million (+89.2%) from SFY 2008-09. However, according to the Agency Presentation the All Funds appropriation increases by $363.8 million, this difference in the increase may reflect adjustments made during the fiscal year due to the agency-wide reductions and negotiated union raises. This increase is primarily due the addition of a new $400 million appropriation to permit consolidation of lease payments under OGS. The General Fund decrease of $10.8 million reflects efforts to achieve savings through reductions in energy consumption, as well as reductions in lower priority services, and the transfer of $7.6 million to the newly established OPS.

The following programs had an increase in personal service funding that is not associated with an increase in FTEs. These funding and position changes should be clarified with management.

o Design and Construction (+$2.9 million or +10.8%).

o Executive Direction Program, Executive Direction Internal Service Fund (ISF) account (+$258,000 or +14.6%).

o Real Property Management and Development Program:

 Building Administration, ISF (+$300,000 or +10%).

o Technology and Management Program, Standards and Purchase, ISF ($331,000 or +9.9%).

The following programs had a decrease in personal service funding that is not associated with a decrease in FTEs. These funding and position changes should be clarified with management.

o Real Property Management and Development Program (-$1.4 million or -3.5%).

o Real Property Management and Development Program, Building Administration, SRO (-$272,000 or -9.4%).

o Technology and Assts Management Program, Standards and Purchase SRO (-176,000 or -16.9%).

The Office of General Service (OGS) employed an estimated 91 employees under consultant contracts in SFY 2008-09 at a cost of $7.9 million or an average cost of $87,143 per consultant contract employee. It is estimated that $7.8 million will be allocated for consultant contracts in SFY 2009-10 for 90 employees, at a cost of $86,333 per consultant contract employee.

The following program had a substantial increase in the proposed contractual services appropriation when compared to SFY 2008-09:

1. Executive Direction Program (+$963,000 or +15.4%).

The following programs had substantial decreases in the proposed contractual services appropriation when compared to SFY 2008-09:

1. Executive Direction Program, Plaza Special Events Account, SRO (-$341,000 or -47.5%).

2. Real Property Management and Development Program (-$1.7 million or -2%).

3. Technology and Asset Management Program (-$858,000 or -52.5%).

4. Technology and Asset Management Program, Standards and Purchase account, ISF (-$20 million or -56.8%).

Article VII legislation would establish the Office of Procurement Services (OPS) to ensure that the state is undertaking procurement consistent with best practices to receive the maximum value at the lowest possible cost. It also provides civil service “transfer of function” language that governs the transfer of employees from the Office of General Services to OPS. A more detailed description of this proposal is available in the OPS budget summary document.

Office of General Services
Program Details-State Operations
	Enacted	Proposed	Enacted	Change in	Percent
Program	2008-09 Budget	2009-10 Budget	2009-10 Budget	Appropriation	Change
All Funds	$418,469,000	$791,634,000	$808,508,000	$390,039,000	93.2%
General Fund	$159,266,000	$148,457,000	$156,021,000	($3,245,000)	-2.0%
Special Revenue-Federal	$8,230,000	$8,230,000	$17,540,000	$9,310,000	113.1%
Special Revenue-Other	$23,103,000	$22,127,000	$22,127,000	($976,000)	-4.2%
Enterprise Funds	$2,006,000	$2,014,000	$2,014,000	$8,000	0.4%
Internal Service	$225,114,000	$610,056,000	$610,056,000	$384,942,000	171.0%
Fiduciary Funds	$750,000	$750,000	$750,000	$0	0.0%

Personal Services	$96,367,000	$90,599,000	$97,236,000	$869,000	0.9%
Contractual Services	$270,903,000	$248,798,000	$249,581,000	($21,322,000)	-7.9%

Design & Construction	$60,260,000	$64,158,000	$64,158,000	$3,898,000	6.5%
Internal Service Fund	$60,260,000	$64,158,000	$64,158,000	$3,898,000	6.5%

Design & Construction (ISF)	$60,260,000	$64,158,000	$64,158,000	$3,898,000	6.5%
Personal Service	$26,557,000	$29,420,000	$29,420,000	$2,863,000	10.8%
Regular	$26,320,000	$29,183,000	$29,183,000	$2,863,000	10.9%
Temporary service	$14,000	$14,000	$14,000	$0	0.0%
Holiday/overtime compensation	$223,000	$223,000	$223,000	$0	0.0%
Nonpersonal Service	$33,703,000	$34,738,000	$34,738,000	$1,035,000	3.1%
Supplies and materials	$494,000	$494,000	$494,000	$0	0.0%
Travel	$1,285,000	$1,285,000	$1,285,000	$0	0.0%
Contractual Services	$17,852,000	$17,852,000	$17,852,000	$0	0.0%
Equipment	$621,000	$621,000	$621,000	$0	0.0%
Fringe benefits	$12,429,000	$13,464,000	$13,464,000	$1,035,000	8.3%
Indirect costs	$1,022,000	$1,022,000	$1,022,000	$0	0.0%

Executive Direction	$112,724,000	$111,763,000	$112,887,000	$163,000	0.1%
Personal Service	$6,805,000	$4,998,000	$6,088,000	($717,000)	-10.5%
Regular	$6,774,000	$4,967,000	$6,057,000	($717,000)	-10.6%
Holiday/overtime compensation	$31,000	$31,000	$31,000	$0	0.0%
Nonpersonal Service	$6,516,000	$7,445,000	$7,479,000	$963,000	14.8%
Supplies and materials	$103,000	$83,000	$103,000	$0	0.0%
Travel	$72,000	$65,000	$72,000	$0	0.0%
Contractual Services (p318 add $1,175,000)	$6,264,000	$7,227,000	$7,227,000	$963,000	15.4%
Equipment	$77,000	$70,000	$77,000	$0	0.0%
Special Revenue-Other (SRO)	$1,240,000	$849,000	$849,000	($391,000)	-31.5%
Internal Service Fund (ISF)	$98,074,000	$98,382,000	$98,382,000	$308,000	0.3%
Enterprise Funds (EF)	$89,000	$89,000	$89,000	$0	0.0%

Plaza Special Events Acct (SRO)	$1,040,000	$649,000	$649,000	($391,000)	-37.6%
Personal Service	$250,000	$200,000	$200,000	($50,000)	-20.0%
Temporary Service	$250,000	$200,000	$200,000	($50,000)	-20.0%
Nonpersonal Service	$790,000	$449,000	$449,000	($341,000)	-43.2%
Supplies and materials	$14,000	$14,000	$14,000	$0	0.0%
Travel	$12,000	$12,000	$12,000	$0	0.0%
Contractual Services	$718,000	$377,000	$377,000	($341,000)	-47.5%
Equipment	$10,000	$10,000	$10,000	$0	0.0%
Fringe benefits	$26,000	$26,000	$26,000	$0	0.0%
Indirect costs	$10,000	$10,000	$10,000	$0	0.0%

Cuba Lake Mgmt Acct (SRO)	$200,000	$200,000	$200,000	$0	0.0%
Nonpersonal Service	$200,000	$200,000	$200,000	$0	0.0%
Contractual Services	$200,000	$200,000	$200,000	$0	0.0%

Asset Preservation (EF)	$89,000	$89,000	$89,000	$0	0.0%
Nonpersonal Service	$89,000	$89,000	$89,000	$0	0.0%
Contractual Services	$89,000	$89,000	$89,000	$0	0.0%

Executive Direction (ISF)	$98,074,000	$98,382,000	$98,382,000	$308,000	0.3%
Personal Service	$1,763,000	$2,021,000	$2,021,000	$258,000	14.6%
Regular	$1,763,000	$2,021,000	$2,021,000	$258,000	14.6%
Nonpersonal Service	$96,311,000	$96,361,000	$96,361,000	$50,000	0.1%
Supplies and materials	$3,437,000	$3,437,000	$3,437,000	$0	0.0%
Travel	$24,000	$24,000	$24,000	$0	0.0%
Contractual Services	$91,749,000	$91,749,000	$91,749,000	$0	0.0%
Equipment	$209,000	$209,000	$209,000	$0	0.0%
Fringe benefits	$824,000	$874,000	$874,000	$50,000	6.1%
Indirect costs	$68,000	$68,000	$68,000	$0	0.0%

Real Property Mgt & Development	$175,513,000	$572,340,000	$572,340,000	$396,827,000	226.1%
Personal Service	$40,155,000	$38,766,000	$38,766,000	($1,389,000)	-3.5%
Regular	$36,221,000	$34,832,000	$34,832,000	($1,389,000)	-3.8%
Temporary service	$2,468,000	$2,468,000	$2,468,000	$0	0.0%
Holiday/overtime compensation	$1,466,000	$1,466,000	$1,466,000	$0	0.0%
Nonpersonal Service	$94,044,000	$92,313,000	$92,313,000	($1,731,000)	-1.8%
Supplies and materials	$7,966,000	$7,966,000	$7,966,000	$0	0.0%
Travel	$204,000	$204,000	$204,000	$0	0.0%
Contractual Services	$85,236,000	$83,505,000	$83,505,000	($1,731,000)	-2.0%
Equipment	$638,000	$638,000	$638,000	$0	0.0%
Special Revenue-Other	$16,755,000	$16,375,000	$16,375,000	($380,000)	-2.3%
Enterprise Funds (EF)	$1,917,000	$1,925,000	$1,925,000	$8,000	0.4%
Internal Service Fund (ISF)	$22,642,000	$422,961,000	$422,961,000	$400,319,000	1768.0%

Building Administration (SRO)	$16,755,000	$16,375,000	$16,375,000	($380,000)	-2.3%
Personal Service	$2,888,000	$2,616,000	$2,616,000	($272,000)	-9.4%
Regular	$1,775,000	$1,503,000	$1,503,000	($272,000)	-15.3%
Temporary Service	$765,000	$765,000	$765,000	$0	0.0%
Holiday/overtime compensation	$348,000	$348,000	$348,000	$0	0.0%
Nonpersonal Service	$13,867,000	$13,759,000	$13,759,000	($108,000)	-0.8%
Supplies and materials	$161,000	$161,000	$161,000	$0	0.0%
Travel	$34,000	$34,000	$34,000	$0	0.0%
Contractual Services	$12,018,000	$11,909,000	$11,909,000	($109,000)	-0.9%
Equipment	$190,000	$190,000	$190,000	$0	0.0%
Fringe benefits	$1,352,000	$1,353,000	$1,353,000	$1,000	0.1%
Indirect costs	$112,000	$112,000	$112,000	$0	0.0%

Convention Center (EF)	$1,917,000	$1,925,000	$1,925,000	$8,000	0.4%
Personal Service	$638,000	$655,000	$655,000	$17,000	2.7%
Regular	$588,000	$605,000	$605,000	$17,000	2.9%
Holiday/overtime compensation	$50,000	$50,000	$50,000	$0	0.0%
Nonpersonal Service	$1,279,000	$1,270,000	$1,270,000	($9,000)	-0.7%
Supplies and materials	$96,000	$96,000	$96,000	$0	0.0%
Travel	$9,000	$9,000	$9,000	$0	0.0%
Contractual Services	$826,000	$826,000	$826,000	$0	0.0%
Equipment	$24,000	$24,000	$24,000	$0	0.0%
Fringe benefits	$299,000	$290,000	$290,000	($9,000)	-3.0%
Indirect costs	$25,000	$25,000	$25,000	$0	0.0%

Building Administration (ISF)	$22,642,000	$422,961,000	$422,961,000	$400,319,000	1768.0%
Personal Service	$3,011,000	$3,311,000	$3,311,000	$300,000	10.0%
Regular	$2,753,000	$3,053,000	$3,053,000	$300,000	10.9%
Temporary Service	$76,000	$76,000	$76,000	$0	0.0%
Holiday/overtime compensation	$182,000	$182,000	$182,000	$0	0.0%
Nonpersonal Service	$19,631,000	$19,650,000	$19,650,000	$19,000	0.1%
Supplies and materials	$2,742,000	$2,742,000	$2,742,000	$0	0.0%
Travel	$10,000	$10,000	$10,000	$0	0.0%
Contractual Services	$15,346,000	$15,346,000	$15,346,000	$0	0.0%
Fringe benefits	$1,418,000	$1,437,000	$1,437,000	$19,000	1.3%
Indirect costs	$115,000	$115,000	$115,000	$0	0.0%
Maintenance Undistributed	$0	$400,000,000	$400,000,000	$400,000,000	100.0%

Procurement Program	$69,222,000	$42,623,000	$58,373,000	($10,849,000)	-15.7%
Personal Service	$9,929,000	$4,086,000	$9,633,000	($296,000)	-3.0%
Regular	$9,899,000	$4,056,000	$9,603,000	($296,000)	-3.0%
Holiday/overtime compensation	$30,000	$30,000	$30,000	$0	0.0%
Nonpersonal Service	$1,817,000	$849,000	$1,742,000	($75,000)	-4.1%
Supplies and materials	$35,000	$14,000	$35,000	$0	0.0%
Travel	$72,000	$29,000	$72,000	$0	0.0%
Contractual Services	$1,633,000	$775,000	$1,558,000	($75,000)	-4.6%
Equipment	$77,000	$31,000	$77,000	$0	0.0%
Special Revenue-Federal	$8,230,000	$8,230,000	$17,540,000	$9,310,000	113.1%
Special Revenue-Other (SRO)	$5,108,000	$4,903,000	$4,903,000	($205,000)	-4.0%
Internal Service Fund (ISF)	$44,138,000	$24,555,000	$24,555,000	($19,583,000)	-44.4%

Emergency Assistance-OGS-9461 - (SRF)	$6,865,000	$6,865,000	$6,865,000	$0	0.0%
Federal Food and Nutrition Svcs Acct - (SRF)	$865,000	$865,000	$865,000	$0	0.0%
Environmental Projects Acct - (SRF)	$500,000	$500,000	$500,000	$0	0.0%
Commodities Assistance Program - (SRF)	$0	$0	$9,310,000	$9,310,000	100.0%

Standards & Purchase (SRO)	$5,108,000	$4,903,000	$4,903,000	($205,000)	-4.0%
Personal Service	$1,044,000	$868,000	$868,000	($176,000)	-16.9%
Regular	$1,024,000	$848,000	$848,000	($176,000)	-17.2%
Temporary Service	$10,000	$10,000	$10,000	$0	0.0%
Holiday/overtime compensation	$10,000	$10,000	$10,000	$0	0.0%
Nonpersonal Service	$4,064,000	$4,035,000	$4,035,000	($29,000)	-0.7%
Supplies and materials	$360,000	$360,000	$360,000	$0	0.0%
Travel	$123,000	$123,000	$123,000	$0	0.0%
Contractual Services	$3,029,000	$3,000,000	$3,000,000	($29,000)	-1.0%
Equipment	$22,000	$22,000	$22,000	$0	0.0%
Fringe benefits	$489,000	$489,000	$489,000	$0	0.0%
Indirect costs	$41,000	$41,000	$41,000	$0	0.0%

Standards & Purchase (ISF)	$44,138,000	$24,555,000	$24,555,000	($19,583,000)	-44.4%
Personal Service	$3,327,000	$3,658,000	$3,658,000	$331,000	9.9%
Regular	$3,089,000	$3,420,000	$3,420,000	$331,000	10.7%
Temporary Service	$180,000	$180,000	$180,000	$0	0.0%
Holiday/overtime compensation	$58,000	$58,000	$58,000	$0	0.0%
Nonpersonal Service	$40,811,000	$20,897,000	$20,897,000	($19,914,000)	-48.8%
Supplies and materials	$1,215,000	$1,215,000	$1,215,000	$0	0.0%
789709	$156,000	$156,000	$156,000	$0	0.0%
Contractual Services	$35,193,000	$15,193,000	$15,193,000	($20,000,000)	-56.8%
Equipment	$2,562,000	$2,562,000	$2,562,000	$0	0.0%
Fringe benefits	$1,557,000	$1,643,000	$1,643,000	$86,000	5.5%
Indirect costs	$128,000	$128,000	$128,000	$0	0.0%

Curatorial Services Pgm ('Building Administration Pgm) (P.228)	$750,000	$750,000	$750,000	$0	0.0%
Fiduciary Funds	$750,000	$750,000	$750,000	$0	0.0%

Executive Mansion Trust Acct - (FID)	$250,000	$250,000	$250,000	$0	0.0%
Nonpersonal Service	$250,000	$250,000	$250,000	$0	0.0%
Contractual Services	$250,000	$250,000	$250,000	$0	0.0%

Empire State Plaza Art Commission Acct - (FID)	$500,000	$500,000	$500,000	$0	0.0%
Nonpersonal Service	$500,000	$500,000	$500,000	$0	0.0%
Contractual Services	$500,000	$500,000	$500,000	$0	0.0%