Office of Temporary Disability Assistance

The 21-day amendments to the Executive Budget recommend the following changes (analysis as of February 13, 2008):

·          Decreases the Nonpersonal Service System Design and Modification appropriation in the Information Technology Program by $1.5 million.  This reduction was from the contractual services appropriation for the design and implementation of modifications to the welfare-to-work case management, welfare management, and child support management systems.  This results in a proposed appropriation of $7.4 million for SFY 2008-09 (this appropriation is a new stand alone appropriation for SFY 2008-09). 

 

The Executive Budget recommends (analysis as January 26, 2008):

A FY 2008-09 workforce of 2,305.  This level of FTEs remains unchanged from the adjusted FTE level for FY 2007-08.  The following chart identifies adjustments in the current fiscal year’s FTEs along with the recommended differences in FY 2008-09 FTEs by program (if the FTE’s are the same the program is not listed):

 

Program

FY 2007-08 Adjustment

FY 2008-09 Difference

Administration

+10

+2

Child Well Being Program (formerly Division of Child Support Enforcement Program)

+1

0

Disability Determinations Program

-137

0

Employment and Economic Support Program (formerly Temporary & Disability Assistance Program)

-49

+3

Information Technology Program (formerly Systems Support and Information Services Program)

+20

-1

Legal Affairs

+12

0

Specialized Services Program (formerly Transitional Supports and Policy Program)

0

-4

 

·          The difference between the estimated FTEs for SFY 2007-08 and the adjusted level of 2007-08 FTEs is -143.  This should be addressed at statewide labor management. 

·          The Division of Child Support Enforcement Program has been renamed the Child Well Being Program. According to the Assembly the Executive proposes $2.5 million to support administration of the new Child Well Being program.

·          The Temporary and Disability Assistance Program has been renamed the Employment and Economic Support Program. One account, the Block Grant Fund (SRF) appears to have been renamed the HEAP account, and funding is reduced by $2.5 million (50%). Two new SRF accounts (Federal Food and Nutrition Services Account and Federal Health and Human Services Fund) within this program have a $10.9 million personal service appropriation.  The origin and purpose of these programs should be clarified at statewide labor management.

·          The Systems Support and Information Services Program has been renamed the Information Technology Program.

·          The Transitional Supports and Policy Program has been renamed the Specialized Services Program.  This program has a new SRF account, the Refugee Resettlement Account, which has a $1.5 million personal service appropriation.

·          The total appropriation for Personal Service is $162.7 million, a 4.3% increase from SFY 2007-08.  According to the agency presentation $12.6 million was allocated for personal service.

·          An All Funds increase of $20.8 million (4.5%) from SFY 2007-08, which is primarily due to increases in the Special Revenue Federal account.

·          The following programs had an increase in personal service funding that is not associated with an increase in FTEs in SFY2008-09.  These funding and position changes should be clarified with management.

1.      Child Well Being Program’s Child Support Account (SRF) (+$341,000) and Child Support Revenue Account (SRO) (+$197,000).  This may be related to providing support to administration of the new Child Well Being Program.

2.      Disability Determinations Program, Disability Determination Earned Revenue Account (SRO) (+$600,000).

 

·          Certain OTDA programs have what appears to be a shifting of personal service funds from their General fund appropriation to a personal service appropriation within a new account for these programs, an Earned Revenue Account.  The account is an SRO fund and its purpose is to pay for OTDA personal service and nonpersonal service expenses that may be charged to the general fund–state purposes account in the first instance.  We believe that the former Social Services Income Account ($85 million in SFY 2007-08), which was in the eliminated Departmental Administrative Reimbursement Program has been renamed the OTDA Earned Revenue Account, which totals $83.4 million in SFY 2008-09.  This account was then broken up into smaller appropriations in the  following programs, with the personal service appropriation (totaling $33.8 million) shown:

o   Administration program ($11 million);

o   Employment and Economic Support Program ($2.8 million);

o   Executive Direction program ($1.2 million);

o   Information Technology Program ($6.8 million);

o   Legal Affairs Program ($11 million); and

o   Specialized Services Program (PS: $1 million).

 This shifting of funds and decrease in personal services funding should be addressed at statewide labor management.

 

·          The following programs had a decrease in the personal service funding and it is not associated with a decrease in FTEs. These funding and position changes should be clarified with management.

1.      Administration Program’s Quick Copy Center Account (INS) (-$25,000) and Training, Management and Evaluation Account (SRO) (-$55,000).

2.      Disability Determinations Program, Federal Health and Human Services Fund (SRF) (-$1 million).  This may be related to the 137 FTEs reduction for this program during the SFY 2007-08. 

3.      Employment and Economic Support Program (-$4 million). This program is compared to the former Temporary and Disability Assistance Program’s accounts.  Though there is a proposed increase in FTES (+3) for SFY 2008-09, this decrease in the personal service appropriation may partially be related to the 49 FTEs reduction for this program which occurred during SFY 2007-08. 

4.      Specialized Services Program, Homeless Housing Assistant Program Revenue Account (SRF) (-$30,000).  There is a proposed decrease of 4 FTEs for this Program’s General Fund, not the SRF. 

 

·          The Office of Temporary Disability Assistance (OTDA) employed an estimated 161 employees under consultant contracts in SFY 2007-08 at an estimated cost of $20.7 million or an average cost of $128,312 per consultant contract employee.  It is estimated that $29.8 million, an increase of 44%, will be allocated for consultant contracts in SFY 2008-09 for 191 employees, at a cost of $156,161 per consultant contract employee.   

·          The following programs had substantial decreases in the proposed contractual services appropriation compared to SFY 2007-08:

1.      Administration Program, OTDA Training Contract Account (SRO) (-$1.6 million).

2.      Information Technology Program (-$5.7 million).

3.      Information Technology Program, nonpersonal service accounts: expenses of operating the welfare management system (-$41 million); and design and implementation of modification to the welfare-to-work case management, welfare management, and child support management systems (-$5 million).   Both accounts were previously included together under a Maintenance Undistributed account.

 

·          Article VII language proposes reporting requirements regarding performance data for certain programs funded by OCFS and OTDA.  This reporting and tracking would include, but not be limited to: award amount; contract period; program site; location served; and spending information to certain programs as determined by the commissioners of OCFS and OTDA and approved by the Division of Budget.  The State agencies responsible for the programs would be required to post the reported performance data on their websites.  It is unclear if any of these reporting or tracking requirements will affect state-operated programs.  This should be clarified at statewide labor management. 

Office of Temporary & Disability Assistance
Program Details - State Operations 
  Enacted Proposed Change in Percent
  Program 2007-08 Budget 2008-09 Budget Appropriation Change
All Funds $456,347,000 $475,597,000 $19,250,000 4.2%
General Fund $68,107,000 $62,017,000 ($6,090,000) -8.9%
Special Revenue-Federal $217,800,000 $244,946,000 $27,146,000 12.5%
Special Revenue-Other $169,240,000 $167,434,000 ($1,806,000) -1.1%
Internal Services Fund $1,200,000 $1,200,000 $0 0.0%
         
Personal Services $155,980,000 $162,669,000 $6,689,000 4.3%
Contractual Services $151,280,000 $146,827,400 ($4,452,600) -2.9%
         
Administration Program $60,342,000 $59,692,000 ($650,000) -1.1%
Personal Services $14,794,000 $1,491,000 ($13,303,000) -89.9%
Regular $14,759,500 $1,336,000 ($13,423,500) -90.9%
Temporary Service $0 $120,000 $120,000 100.0%
Holiday/overtime compensation $34,500 $35,000 $500 1.4%
Nonpersonal Service $10,808,000 $11,976,000 $1,168,000 10.8%
Supplies and materials $154,300 $110,000 ($44,300) -28.7%
Travel $258,100 $290,000 $31,900 12.4%
Contractual Services $10,523,900 $11,226,000 $702,100 6.7%
Equipment $371,700 $350,000 ($21,700) -5.8%
Food Stamp Recoveries Account ($500,000) $0 $500,000 -100.0%
Maintenance Undist. $0 $0    
Special Revenue-Federal (SRF) $9,000,000 $9,000,000 $0 0.0%
Special Revenue-Other (SRO) $24,540,000 $36,025,000 $11,485,000 46.8%
Internal Services Fund (INS) $1,200,000 $1,200,000 $0 0.0%
         
Federal Health and Human Services Fund - (SRF) $9,000,000 $9,000,000 $0 0.0%
Personal Service $5,200,000 $5,200,000 $0 0.0%
Non-Personal Service $1,800,000 $1,200,000 ($600,000) -33.3%
Fringe Benefits $2,000,000 $2,600,000 $600,000 30.0%
         
Food Stamp Recovery Acct - (SRO) $1,350,000 $1,350,000 $0 0.0%
Personal Service $1,350,000 $1,350,000 $0 0.0%
Regular $1,350,000 $1,350,000 $0 0.0%
         
OTDA Earned Revenue Acct - (SRO) $0 $13,100,000 $13,100,000 100.0%
Personal Service $0 $11,000,000 $11,000,000 100.0%
Regular $0 $11,000,000 $11,000,000 100.0%
Nonpersonal Service $0 $2,100,000 $2,100,000 100.0%
Contractual services $0 $2,100,000 $2,100,000 100.0%
         
OTDA Program Acct - (SRO) $7,500,000 $7,500,000 $0 0.0%
Personal Service $5,500,000 $5,500,000 $0 0.0%
Regular $5,500,000 $5,500,000 $0 0.0%
Nonpersonal Service $2,000,000 $2,000,000 $0 0.0%
Contractual services $1,750,000 $1,750,000 $0 0.0%
Equipment $250,000 $250,000 $0 0.0%
         
State Match Acct. - (SRO) $2,550,000 $2,561,000 $11,000 0.4%
Nonpersonal Service $2,550,000 $2,561,000 $11,000 0.4%
Contractual services $2,550,000 $2,561,000 $11,000 0.4%
         
OTDA Training Contract Acct (SRO) $12,240,000 $10,595,000 ($1,645,000) -13.4%
Personal Service $150,000 $150,000 $0 0.0%
Regular $150,000 $150,000 $0 0.0%
Nonpersonal Service $12,090,000 $10,445,000 ($1,645,000) -13.6%
Contractual services $11,980,000 $10,365,000 ($1,615,000) -13.5%
Fringe benefits $100,000 $75,000 ($25,000) -25.0%
Indirect costs $10,000 $5,000 ($5,000) -50.0%
         
Training, Mgmt & Evaluation Acct - (SRO) $900,000 $919,000 $19,000 2.1%
Personal Service $545,000 $490,000 ($55,000) -10.1%
Regular $545,000 $490,000 ($55,000) -10.1%
Nonpersonal Service $355,000 $429,000 $74,000 20.8%
Supplies and meterials $5,000 $5,000 $0 0.0%
Travel $5,000 $25,000 $20,000 400.0%
Contractual services $100,000 $134,000 $34,000 34.0%
Equip.ent $5,000 $5,000 $0 0.0%
Fringe benefits $220,000 $243,000 $23,000 10.5%
Indirect costs $20,000 $17,000 ($3,000) -15.0%
         
Quick Copy Center Acct - (INS) $1,200,000 $1,200,000 $0 0.0%
Personal Service $175,000 $150,000 ($25,000) -14.3%
Regular $175,000 $150,000 ($25,000) -14.3%
Nonpersonal Service $1,025,000 $1,050,000 $25,000 2.4%
Supplies and meterials $200,000 $40,000 ($160,000) -80.0%
Contractual services $100,000 $75,000 ($25,000) -25.0%
Equip.ent $588,000 $855,000 $267,000 45.4%
Fringe benefits $125,000 $75,000 ($50,000) -40.0%
Indirect costs $12,000 $5,000 ($7,000) -58.3%
         
Departmental Administrative Reimb. Pgm $3,500,000 $0 ($3,500,000) -100.0%
Personal Services ($35,500,000) $0 $35,500,000 -100.0%
Regular ($35,500,000) $0 $35,500,000 -100.0%
Nonpersonal Service ($46,000,000) $0 $46,000,000 -100.0%
Contractual Services ($46,000,000) $0 $46,000,000 -100.0%
Maintenance Undist. $0 $0    
Special Revenue Other (SRO) $85,000,000 $0 ($85,000,000) -100.0%
         
Soc. Serv. Income Acct - (SRO) $85,000,000 $0 ($85,000,000) -100.0%
Personal Service $36,330,000 $0 ($36,330,000) -100.0%
Regular $36,330,000 $0 ($36,330,000) -100.0%
Nonpersonal Service $48,670,000 $0 ($48,670,000) -100.0%
Contractual services $48,670,000 $0 ($48,670,000) -100.0%
         
Child Well Being Program (Child Supprt Enforce) $33,800,000 $42,046,000 $8,246,000 24.4%
Personal Services $0 $300,000 $300,000 100.0%
Regular $0 $300,000 $300,000 100.0%
Nonpersonal Service $0 $2,200,000 $2,200,000 100.0%
Contractual Services $0 $2,200,000 $2,200,000 100.0%
Special Revenue-Federal (SRF) $3,800,000 $12,046,000 $8,246,000 217.0%
Special Revenue-Other (SRO) $30,000,000 $30,000,000 $0 0.0%
         
Child Support Acct - (SRF) $3,800,000 $12,046,000 $8,246,000 217.0%
Personal Services  $2,000,000 $2,341,000 $341,000 17.1%
Nonpersonal Service $800,000 $8,229,000 $7,429,000 928.6%
Fringe Benefits $800,000 $1,249,000 $449,000 56.1%
Indirect costs $200,000 $227,000 $27,000 13.5%
         
Child Support Revenue Acct - (SRO) $30,000,000 $30,000,000 $0 0.0%
Personal Services  $5,406,000 $5,603,000 $197,000 3.6%
Regular $5,331,000 $5,528,000 $197,000 3.7%
Holiday/overtime compensation $75,000 $75,000 $0 0.0%
Nonpersonal Service $24,594,000 $24,397,000 ($197,000) -0.8%
Supplies and materials $25,000 $35,000 $10,000 40.0%
Travel $175,000 $165,000 ($10,000) -5.7%
Contractual Services $22,024,000 $21,187,000 ($837,000) -3.8%
Equipment $13,000 $30,000 $17,000 130.8%
Fringe benefits $2,200,000 $2,780,000 $580,000 26.4%
Indirect costs $157,000 $200,000 $43,000 27.4%
         
Disability Determinations $177,600,000 $174,600,000 ($3,000,000) -1.7%
Special Revenue-Federal (SRF) $168,000,000 $164,000,000 ($4,000,000) -2.4%
Special Revenue-Other (SRO) $9,600,000 $10,600,000 $1,000,000 10.4%
         
Federal Health and Human Services Fund - (SRF) $168,000,000 $164,000,000 ($4,000,000) -2.4%
Personal Service $72,000,000 $71,000,000 ($1,000,000) -1.4%
Nonpersonal Service $62,000,000 $58,000,000 ($4,000,000) -6.5%
Fringe Benefits $34,000,000 $35,000,000 $1,000,000 2.9%
         
Disability Determinations Acct - (SRO) $3,300,000 $3,300,000 $0 0.0%
Personal Services  $950,000 $950,000 $0 0.0%
Regular $950,000 $950,000 $0 0.0%
Nonpersonal Service $2,350,000 $2,350,000 $0 0.0%
Contractual Services $1,865,000 $1,865,000 $0 0.0%
Fringe benefits $450,000 $450,000 $0 0.0%
Indirect costs $35,000 $35,000 $0 0.0%
         
Disability Determ. Earned Revenue Acct - (SRO) $6,300,000 $7,300,000 $1,000,000 15.9%
Personal Services  $5,500,000 $6,100,000 $600,000 10.9%
Regular $5,500,000 $6,100,000 $600,000 10.9%
Nonpersonal Service $800,000 $1,200,000 $400,000 50.0%
Contractual Services $800,000 $1,200,000 $400,000 50.0%
         
Employment and Economic Support Program $0 $33,178,000 $33,178,000 100.0%
Personal Services $0 $1,638,000 $1,638,000 100.0%
Regular $0 $1,556,000 $1,556,000 100.0%
Holiday/overtime compensation $0 $82,000 $82,000 100.0%
Nonpersonal Service $0 $3,031,000 $3,031,000 100.0%
Supplies and materials $0 $27,000 $27,000 100.0%
Travel $0 $147,000 $147,000 100.0%
Contractual Services $0 $2,833,000 $2,833,000 100.0%
Equipment $0 $24,000 $24,000 100.0%
Special Revenue-Federal (SRF) $0 $21,400,000 $21,400,000 100.0%
Special Revenue-Other (SRO) $0 $7,109,000 $7,109,000 100.0%
         
Federal Food and Nutrition Services Acct (SRF) $0 $2,800,000 $2,800,000 100.0%
Personal Service $0 $1,726,000 $1,726,000 100.0%
Nonpersonal Service $0 $150,000 $150,000 100.0%
Fringe Benefits $0 $840,000 $840,000 100.0%
Indirect costs $0 $84,000 $84,000 100.0%
         
Federal Health and Human Services Fund - (SRF) $0 $16,100,000 $16,100,000 100.0%
Personal Service $0 $9,221,000 $9,221,000 100.0%
Nonpersonal Service $0 $1,836,000 $1,836,000 100.0%
Fringe Benefits $0 $4,532,000 $4,532,000 100.0%
Indirect costs $0 $511,000 $511,000 100.0%
         
HEAP Acct (SRF) $0 $2,500,000 $2,500,000 100.0%
         
OTDA Earned Revenue Acct (SRO) $0 $2,800,000 $2,800,000 100.0%
Personal Services  $0 $2,800,000 $2,800,000 100.0%
Regular $0 $2,800,000 $2,800,000 100.0%
         
HEAP Earned Revenue Acct - (SRO) $0 $4,309,000 $4,309,000 100.0%
Personal Services  $0 $2,500,000 $2,500,000 100.0%
Regular $0 $2,500,000 $2,500,000 100.0%
Nonpersonal Service $0 $1,809,000 $1,809,000 100.0%
Supplies and materials $0 $25,000 $25,000 100.0%
Travel $0 $50,000 $50,000 100.0%
Contractual Services $0 $925,000 $925,000 100.0%
Equipment $0 $500,000 $500,000 100.0%
Fringe benefits $0 $285,000 $285,000 100.0%
Indirect costs $0 $24,000 $24,000 100.0%
         
Executive Direction  $1,815,000 $608,000 ($1,207,000) -66.5%
Personal Services $1,510,000 $303,000 ($1,207,000) -79.9%
Regular $1,429,400 $235,000 ($1,194,400) -83.6%
Temporary Service $80,600 $65,000 ($15,600) -19.4%
Holiday/overtime compensation $0 $3,000 $3,000 100.0%
Nonpersonal Service $305,000 $305,000 $0 0.0%
Supplies and materials $32,900 $24,000 ($8,900) -27.1%
Travel $49,500 $35,000 ($14,500) -29.3%
Contractual Services $210,600 $225,000 $14,400 6.8%
Equipment $12,000 $21,000 $9,000 75.0%
Special Revenue-Other (SRO) $0 $1,200,000 $1,200,000 100.0%
         
OTDA Earned Revenue Acct (SRO) $0 $1,200,000 $1,200,000 100.0%
Personal Services  $0 $1,200,000 $1,200,000 100.0%
Regular $0 $1,200,000 $1,200,000 100.0%
         
Information Technology Program (Sys Supprt & Info Svcs) $135,884,000 $133,256,000 ($2,628,000) -1.9%
Personal Services $8,433,000 $1,139,000 ($7,294,000) -86.5%
Regular $8,433,000 $1,139,000 ($7,294,000) -86.5%
Nonpersonal Service $12,477,000 $6,743,000 ($5,734,000) -46.0%
Supplies and materials $38,900 $37,900 ($1,000) -2.6%
Travel $34,700 $36,700 $2,000 5.8%
Contractual Services $12,331,400 $6,598,400 ($5,733,000) -46.5%
Equipment $72,000 $70,000 ($2,000) -2.8%
Nonpersonal Service - Welfare Mgmt Sys Operations $0 $12,874,000 $12,874,000 100.0%
Supplies and materials $0 $54,000 $54,000 100.0%
Contractual Services $0 $12,420,000 $12,420,000 100.0%
Equipment $0 $400,000 $400,000 100.0%
Nonpersonal Service - System Design and Modification $0 $8,500,000 $8,500,000 100.0%
Supplies and materials $0 $20,000 $20,000 100.0%
Travel $0 $10,000 $10,000 100.0%
Contractual Services $0 $7,400,000 $7,400,000 100.0%
Equipment $0 $1,070,000 $1,070,000 100.0%
Maintenance Undist. $68,874,000 $0 ($68,874,000) -100.0%
Supplies and materials $74,000 $0 ($74,000) -100.0%
Travel $10,000 $0 ($10,000) -100.0%
Contractual Services $67,320,000 $0 ($67,320,000) -100.0%
Equipment $1,470,000 $0 ($1,470,000) -100.0%
Special Revenue-Federal (SRF) $31,500,000 $35,000,000 $3,500,000 11.1%
Special Revenue-Other (SRO) $14,600,000 $69,000,000 $54,400,000 372.6%
         
USDA-Food & Nutrition Services Fund - (SRF) $10,000,000 $10,000,000 $0 0.0%
Federal Health and Human Service Fund - (SRF) $21,500,000 $25,000,000 $3,500,000 16.3%
         
Client Notices Acct - (SRO) $8,300,000 $8,300,000 $0 0.0%
Personal Services  $1,208,000 $1,208,000 $0 0.0%
Regular $1,208,000 $1,208,000 $0 0.0%
Nonpersonal Service $7,092,000 $7,092,000 $0 0.0%
Supplies and materials $8,000 $8,000 $0 0.0%
Contractual services $7,084,000 $7,084,000 $0 0.0%
         
Multiagency Systems Dev Acct. - (SRO) $6,300,000 $6,300,000 $0 0.0%
Nonpersonal Service $6,300,000 $6,300,000 $0 0.0%
Contractual services $4,400,000 $4,400,000 $0 0.0%
Equipment $1,900,000 $1,900,000 $0 0.0%
         
OTDA Earned Revenue Acct (SRO) $0 $54,400,000 $54,400,000 100.0%
Personal Services  $0 $6,830,000 $6,830,000 100.0%
Regular $0 $6,830,000 $6,830,000 100.0%
Nonpersonal Service $0 $47,570,000 $47,570,000 100.0%
Contractual services $0 $47,570,000 $47,570,000 100.0%
         
Legal Affairs $22,123,000 $21,541,000 ($582,000) -2.6%
Personal Services $18,585,000 $7,003,000 ($11,582,000) -62.3%
Regular $18,224,400 $6,589,000 ($11,635,400) -63.8%
Temporary Service $35,300 $29,000 ($6,300) -17.8%
Holiday/overtime compensation $325,300 $385,000 $59,700 18.4%
Nonpersonal Service $3,538,000 $3,538,000 $0 0.0%
Supplies and materials $138,500 $160,000 $21,500 15.5%
Travel $155,700 $198,000 $42,300 27.2%
Contractual Services $2,652,800 $2,603,000 ($49,800) -1.9%
Equipment $591,000 $577,000 ($14,000) -2.4%
Special Revenue-Other (SRO) $0 $11,000,000 $11,000,000 100.0%
         
OTDA Earned Revenue Acct (SRO) $0 $11,000,000 $11,000,000 100.0%
Personal Services  $0 $11,000,000 $11,000,000 100.0%
Regular $0 $11,000,000 $11,000,000 100.0%
         
Specialized Services Program (Trans Supprt & Policy Pgm) $4,658,000 $6,976,000 $2,318,000 49.8%
Personal Service $2,415,000 $733,000 ($1,682,000) -69.6%
Regular $2,377,000 $687,000 ($1,690,000) -71.1%
Holiday/overtime compensation $38,000 $46,000 $8,000 21.1%
Nonpersonal Service $243,000 $243,000 $0 0.0%
Supplies and materials $35,100 $21,000 ($14,100) -40.2%
Travel $92,900 $107,000 $14,100 15.2%
Contractual Services $106,300 $106,000 ($300) -0.3%
Equipment $8,700 $9,000 $300 3.4%
Special Revenue-Federal (SRF) $500,000 $3,500,000 $3,000,000 600.0%
Special Revenue-Other (SRO) $1,500,000 $2,500,000 $1,000,000 66.7%
         
Refugee Resettlement Acct (SRF) $0 $3,000,000 $3,000,000 100.0%