The Office of Executive Board and Convention Coordinator is staffed by Linda L. Rubin who is responsible for all arrangements related to Executive Board meetings and PEF’s annual convention, as well as many other PEF-sponsored events.
Convention
This department, together with the Convention Committee and Vice-President Joe Fox, coordinated all preparations for the 1998 Annual Convention at Lake Placid, New York.
In addition to location visits on several occasions, we made all arrangements with hotels, the convention center and local businesses for accommodations and meeting needs and all other related events.
This department works very closely with the Education and Training Department regarding workshops that will be presented, Membership Benefits regarding exhibits and delegate bags, Public Relations with printing and design for the various documents, other graphic arts items and scheduling of special guests, the Divisions Department in preparation of the delegate information kit, the Legislative Department in selection of political speakers and the Membership Information Systems Department regarding various formats of print-outs for convention delegates.
The 1999 convention will be held at Rochester, New York from October 17 - 20. We are currently seeking proposals for the year 2000 - 2003 and will present them to the Executive Board in December.
We continually seek proposals for convention sites that will accommodate all delegates.
Executive Board
This department works very closely with the president and secretary-treasurer in preparing agendas, gathering reports and preparing all material for the Executive Board members. Policies that have been adopted by the Executive Board are handled by this department for inclusion in the Policy Manual. This department prepares policy manuals and orientation kits for all newly-elected Executive Board members.
Record Keeping
After reviewing transcripts of Executive Board meetings and the annual conventions, this department prepares minutes for Executive Board approval together with a compilation of policies that have been adopted for inclusion in the Policy Manual. Many of PEF's historical records are maintained by this department which provides officers, department heads, and members with research services.